Top Key Questions you should be asking your AV Production Team

Discover the essential questions to ask your AV Production Team to ensure a successful event. From technical capabilities to logistical details, these key inquiries will help you collaborate effectively and achieve your event goals.


Planning an event can be a stressful and daunting task, especially when it comes to hiring an AV production team. Your AV production team plays a crucial role in the success of your event, so it’s important to ask the right questions to ensure that you are hiring the right team for the job. 

Here are some top questions to ask your AV company:

Q1: What experience do you have in AV production?

It’s important to know the level of experience and expertise that your AV production team has. Ask about their past projects, the types of events they have worked on, and any relevant qualifications or certifications they may have.

At Equalized Productions, we specialize in simplifying event production by offering audio, video, lighting, staging, and more. Our comprehensive services cater to a range of events, providing mobile staging, stage and ambient lighting, pipe and drape solutions, event management, sound engineer support, and rental equipment for high-quality audio and video systems. Let us manage the technical details while you concentrate on crafting an exceptional event experience.

Q2: Can you provide references or testimonials from past clients?

A reputable AV production team should be able to provide you with references or testimonials from past clients. This will give you an idea of their track record and the quality of their work.

Q3: What equipment do you use and do you have backups in case of technical issues?

Make sure to ask your AV production team about the equipment they use and whether they have backups in case of technical issues. It’s important to ensure that they have the necessary tools and resources to execute your event seamlessly.

Q4:  What is your process for planning and executing an event?

Ask your AV production team about their process for planning and executing an event. This will give you insight into how they work and whether their approach aligns with your vision for the event.

The process of an AV team for planning and executing an event typically involves several key steps:

  1. Initial Meeting: The AV team collaborates with event organizers to discuss event goals, themes, audience size, venue layout, technical needs, and budget.
  2. Assessment: The AV team evaluates audio, visual, and technical requirements, determining equipment like microphones, speakers, projectors, screens, lighting, and staging.
  3. Equipment Selection: Based on the assessment, the AV team chooses suitable equipment for the venue, audience, and technical specifications.
  4. Setup: The team works with venue staff to set up audio, visual, and lighting equipment, ensuring proper sound levels, lighting adjustments, and technical rehearsals.
  5. Event Day: On the event day, the AV team manages sound levels, presentations, visual displays, and addresses any technical issues that may arise.
  6. Evaluation: Post-event, the team reviews the technical setup and execution, gathering feedback from organizers and attendees to identify areas for improvement and ensure a successful event experience.

By following these steps, the AV team ensures a seamless and successful event that meets the technical needs and enhances the overall experience for attendees.

Q5:  What is your availability leading up to and on the day of the event?

Make sure to discuss the availability of your AV production team leading up to and on the day of the event. It’s important to ensure that they are able to dedicate the time and resources needed to make your event a success.

Q6: What is your pricing structure and what is included in the cost?

Discuss the pricing structure with your AV production team and make sure to clarify what is included in the cost. This will help you avoid any surprises or hidden fees down the line.

Q7: How do you handle last-minute changes or requests?

It’s important to know how your AV production team handles last-minute changes or requests. Make sure to discuss their flexibility and ability to adapt to any unexpected circumstances that may arise.


By asking these key questions, you can ensure that you are hiring a reputable and experienced AV production team for your event. Communication is key in any successful collaboration, so don’t be afraid to ask questions and clarify any concerns you may have. Your AV production team should be able to provide you with the reassurance and peace of mind that your event will be executed flawlessly.

Our goal is to create impactful event experiences through customized audio and video solutions that captivate, soothe, educate, inspire, and connect with audiences. For more information on Equalized Productions and our services, visit Equalized production.

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